How to Raise Your Productivity
Dont you feel awful at the end of the day when you realize that you didnt achieve everything you were aiming for? You put in so much time and effort and the results are still not there. If this is often the case with you, dont despair.
Regardless of whether you work from the peace and quiet of your own home or in a busy office swarming with people, productivity can often be quite elusive. We want to do our best but somehow we keep failing. One thing that can help you improve is learning how to better manage your time.
The key to accomplishing all your tasks on time is working smarter not harder. That means that you do not have to put more hours into your work but just make the most of the hours you have. To help you raise your productivity, we gathered some tips that could help you on your way. Take a look.
Organize your workstation
First things first your workstation has to be properly organized. Research has shown that a messy desk leads to workers being more frustrated and less efficient when compared to those working in an organized environment. Sure, some of us thrive in a slightly disorganized space and call it a creative mess but the truth is that most of us will do better if we tidy up.
When you have a cluttered workstation, you usually spend a lot of time just looking for a pen or certain documents. Not being able to find what you need also results in frustration and even anxiety, which negatively affect our mental health.
So, to boost your productivity, regularly declutter your desk. Throw away things you no longer need and keep those you do need neatly organized. Make sure you know what is where at any moment as that will save you a lot of time and nerves. This is also applicable for a digital work environment, so make sure you properly name and organize all files and folders so that you can easily find what you need. A great tip when it comes to staying tidy is to clean up your workstation at the end of your workday as that means that you will be greeted with a clutter-free desk in the morning.
Deal with the most demanding tasks right away
Having a daily and weekly to-do list will help you stay on top of your assignments. When creating your lists, you should organize your tasks by priority and make sure to first do what needs to be done urgently.
However, if there is no priority among your tasks, you should choose the one youre most likely to postpone and procrastinate on and deal with it first. This is often the assignment which is the most challenging but just think about how relieved you will be after it is done. You will also feel more at ease when performing other tasks.
Plus, youre probably most alert in the morning or whenever it is that you start your shift. That also means that you will not be burned out and youll have the energy to deal with these demanding tasks.
Avoid multitasking as much as possible
Sure, you want to do as many things as you can as soon as possible so you resort to multitasking. While doing several tasks at the same time might seem like a time-saver and actually works in some situations, it can also have detrimental effects on your efficiency.
Multitasking can result in you spreading yourself too thin and not giving your 100% to an important assignment. Juggling several tasks leads to mistakes and then you have to deal with the same task again in order to fix your mistakes, or even worse, you might be in danger of losing your job.
Therefore, work on cutting down your multitasking practices and focus on a particular task until it is finished. Youll actually realize that youre completing tasks much faster this way and you will lower your stress levels as well.
Eliminate as many distractions as you can
You are probably aware that distractions are all around you, especially when you work with technology. Its so easy to get tempted by your phone and all of a sudden, youve spent half an hour just scrolling your social media feeds.
In order to limit your internet time during work, look for apps that aim at boosting your productivity. They usually lock your phone for a certain period of time, which can help you focus on the task at hand. Furthermore, you should also mute or disable all notification so as to not get easily distracted. But, seeing as how sometimes you need your phone to stay in the loop, set a specific time when you can check your work emails and messages.
However, technology is not the only thing that can affect our productivity. The people around us can often be loud and disruptive. You can try explaining to everyone how much these interruptions bother you and ask them to tone it down. Alternatively, you can invest in noise-canceling headphones to block out all distracting sounds.
Make the most of your breaks
Taking regular breaks is crucial to maintain your productivity levels even though it might sound counterintuitive. Short breaks can help you stay at a certain level of performance while taking no breaks leads to a performance decline. Breaks help prevent burnout and can boost your mood, creativity and memory.
While on a shorter break, you can walk around the office to stretch your legs and rest your eyes. However, if you have a longer break, you should go outside. Take a walk in the park, go get coffee or lunch in a nearby caf. A change in the environment will do you good by easing your stress levels and helping you re-focus back in the office.
Furthermore, your breaks should be used for exercise as well. If you dont have time to exercise before work, you can try to fit it in during your lunch break. Do some desk exercises, visit a nearby gym or go for a jog around the block. Being active is not only good for your productivity, but for your health as well.
Lead a healthy lifestyle
Continuing from our previous point, being healthy can also help you be more productive. Try to get up a bit earlier than usual and start exercising in the morning. A workout session before going to the office can help you be more focused and efficient. To enhance your recovery after strenuous activities, you can look into high quality protein supplements and make them a part of your diet.
However, to experience all the benefits of being healthy, you should work on your lifestyle. Start by eating healthier food. If your office doesnt offer such dishes, this is a great excuse to go for a walk and get some air while looking for a meal. Moreover, dont forget to stay hydrated.
Last but not least, dont ignore the significance of getting enough sleep. For your mental and physical wellbeing, seven to nine hours is vital. A good nights sleep also improves your efficiency and elevates your mood. You are able to focus more and make decisions easier.
Prepare for tomorrow before going to bed
If youre often stressed out about the next day, you can start preparing for it before you go to bed. Create a to-do list for tomorrow and set your priorities. Not only will this give you a head start in the morning but youll probably sleep better knowing that you already took the first step for being productive the following day.
Use your commute to the fullest
Depending on the length and type of your commute, there are many ways how you can make the most of it. For instance, if you drive or walk to work, you can listen to various podcasts and audiobooks and learn something new about a certain topic. On the other hand, if the bus is your means of transport, you can use this time for answering emails or planning the rest of your day. Dont waste this precious time on endlessly scrolling your social media.
Track how much time you spend on certain tasks
In order to see where you are lacking, you can track the time it takes you to complete a certain task. This way, you will see what sort of assignments you spend the most time on and which ones are your productivity-killers. You will also see how much time you spend effectively working and how often you take breaks, go online, etc.
We oftentimes feel unproductive but just cant put our finger on why that is so. By implementing these strategies, you will probably get to the bottom of your lack-of-productivity issue. Start by leading a healthy lifestyle and taking care of yourself as well as organizing your workstation and limiting your distractions. Other than that, there are some hacks you can try to boost your performance, such as single-tasking and prioritizing your assignments. Once you see what is bothering you and causing you problems, youll be able to tackle this issue and deal with any task you encounter in no time.